WPS Competition Rules

WPS Competition Rules                              Version 4; September 2016

Please start at the beginning and read these rules carefully, bearing in mind that this is not a legal document.  These rules are our best effort to describe how we run WPS competitions.

We ask all members of WPS to act ‘in the spirit of the club’ when entering their work.  If you have any doubts about eligibility or suitability of an image, please consult with the Competition Secretary.

Section 1 covers the rules that apply to all the competitions.

Section 2 describes the three types of competition organised by the club which are: Informal, Cumulative and Annual.  The competitions are described in more detail in Section 2.

Section 3 Covers the awards (cups and certificates) for the competitions.

Note 1: In the past, we have used Digital Projected Images and Projected Digital Images interchangeably to mean the same thing.  Since common usage seems to be ‘Digital Projected Image, we will use that term in the future and abbreviate it to DPI throughout this document.

Note 2:    In this document, the word “image” refers to both Prints and DPIs.

1    General Rules

1.1  Plagiarism

1.1.a    ALL images entered into WPS competitions MUST be the work of the author.

1.1,b    Composite images are permitted provided all component images meet this requirement.   Images from any other source including, but not limited to, royalty free image banks and clipart are not permitted.   

1.1c     Responses to requests for clarification will be based on Plagiarism in Photography – an interpretation by Christine Widdall AFIAP DPAGB BPE3.  (Reproduced at Annex A.)

1.2  Eligibility

1.2.a    Images must not have been created more than five years before the start of the current season.  This does not mean they must have been taken less than five years ago.  For example, you may enter an archived image that you now feel you have the skill-set to work up for competition purposes.

1.2.b    Images entered for any Cumulative Competition may not be re-entered in any subsequent Cumulative Competition unless they have been significantly and noticeably reworked.  This applies to Print->Print, DPI->DPI, Print->DPI or DPI‑>Print.  You may be challenged to describe the changes and possibly asked to withdraw your image.

1.2.c    Within the limit of the five year rule, images from any competition, other than an Annual Competition, may be entered for any subsequent Annual Competition.  (This means, for example, that a winning image from a Cumulative Competition may be entered in an Annual Competition.)

1.2.d    Any image placed 1st 2nd or 3rd in any of the annual competitions may not be entered in any subsequent competitions whether or not the image has been changed.

 

1.3 Competition Tiers

To encourage more members to enter their images and to improve over time there will be two tiers.  Tier 1 is for those members who are less experienced or feel they are not as skilled as those in Tier 2.  Tier 2 is for the more advanced or higher skilled members who have perhaps won a number of competitions, cups or certificates.  Those members with photographic awards such as LRPS or DPAGB or above will automatically be entered in Tier 2. Those members who decide on Tier 1 can move to Tier 2 if they are successful in competitions or feel they have improved over the season.  This change takes place at the beginning of the season only.  All members first joining a tier are to advise the Competition Secretary of their initial choice.

The following sections apply equally to Tier 1 and Tier 2, the only difference is that for Tier 1 the Judge will be advised not to demerit an image based on the style or size of the mount and only to mark down if the mounting is poorly executed, this should allow more freedom and the opportunity to keep costs lower.

1.4 Judging

1.4.a    With the exception of some Informal Competitions (see section 2.1), the judge will be asked to select 1st 2nd and 3rd placed entries;  Highly Commended and Commended  will be at the judge’s discretion.

1.4.b    All Cumulative and Annual Competitions will be judged by external judges.  Judges will usually be selected from the PAGB list of judges for the East Anglian Federation of Photographic Societies (EAF).  Every effort will be made to select an A-Panel judge for the Annual competitions.  (A-Panel judges are qualified to judge competitions at a regional level).

1.4 c    Wherever practical Tier 1 will be judged before Tier 2 and they will be treated as separate competitions.

1.5  Prints

1.5.a    The longest side of a print (actual image area) must be no less than 20 cm (8 inches).  Prints must be mounted, but must not be framed or glazed.  The style of mount is unrestricted.

1.5.b    For Tier 2 entrants we strongly recommend the size of the mount to be the ‘standard’ of 40 cm x 50 cm.  (Entries not in standard sized mounts are usually not accepted for external (e.g.  RPS and PAGB) exhibitions or competitions.)

1.5.c    The back of the mount must be free from loose or rucked sticky tape to prevent damage to other prints.  ‘Dangerous’ prints will not be accepted for entry into a WPS competition.

Note.  Masking tape is NOT suitable for securing a print to its mount.  It is designed to be removable and becomes easily unstuck.

1.5.d    The author’s name must not appear in the image or on the front of the mount.

1.5.e    For all WPS Cumulative competitions, prints must be labelled on the back with the following information:

Member number.

Tier 1 or 2

Image title.

Name of Competition.  (Open Print 1 to 4)

Date of the competition.

1.5.f     For all WPS Annual and Informal competitions, prints must be labelled with the following information:

Member number.

Tier 1 or 2

Image title.

Name or theme of competition.

Section – If Appropriate (Monochrome or Colour).

Class – If appropriate (Portrait, Landscape, Natural or Pictorial & General).

Date of the competition.

Suitable labels are available from the Competition Secretary and a Word template is available for members who wish to print their own labels.

1.5.g    Prints must be delivered no later than 19:45 on the night of the competitionPrints delivered after 19:45 will not be accepted.

1.6  DPIs

1.6,a    DPIs should be properly sized, in the correct colour space (sRGB) and have the necessary metadata embedded.  Detailed instructions on how to prepare digital projected images are in the Articles section of the WPS web site under the heading “Preparing images for projection”.  (Reproduced at Annex B).

1.6.b    Images that have not been properly prepared in accordance with 1.6.a will not be accepted.

1.6.c    Digital projected images should be emailed to the Competition Secretary at competitions@wymondham-ps.org.uk no later than midnight on the Sunday preceding the competition except for the Annual DPI when they should be with the Competition Secretary one week before, it is also acceptable to deliver entries in person on a memory stick.  The author should indicate if the images are entered in Tier 1 or Tier 2 in the subject line of the email.

1.6.d    Exceptions will only be made for cumulative competitions where members have no internet access.  These DPIs must be delivered before 19:30 on the night of the competition.  DPIs delivered after 19:30 will not be accepted

1.7  Subject Classes

The following descriptions are intended to assist members by providing clarification and guidance on permissible subject material for entry into the various competition classes.

1.7.a Pictorial & General

This is a ‘catch-all’ class for subjects that do not fall easily within the other classifications and allows a very wide range of photographs including studies in light and shade, patterns, etc.

Images that are more suitable to any of the other three classes should be entered in the appropriate class.  This class should not be used to squeeze in a third image that would more reasonably fit one of the following classes.

1.7.b Portraiture

Photographs of human form, more usually associated with facial close-ups or head and shoulder studies.

Full length and group photographs are acceptable.

Exclusions: Animals and representations such as sculpture.

1.7.c Landscape

A wide ranging classification that should depict an outdoor theme, generally illustrating a subject or location within the context of a natural environment.  Seascapes, Skyscapes, Cityscapes, Sunrise and Sunset are all included under the general description of ‘Landscape’.

1.7.d Natural History    

Natural history photography depicts living, untamed animals and uncultivated plants in a natural habitat, geology and the wide diversity of natural phenomena, from insects to icebergs.

Minimal evidence of humans is acceptable for nature subjects, such as barn owls or storks, adapting to an environment modified by humans, or natural forces, like hurricanes or tidal waves, reclaiming it.

Any manipulation or modification to the original image must be limited to minor retouching of blemishes and must not alter the content of the original scene.

Cute titles should not be used for Natural History images.

Exclusions      Photographs of animal which are domesticated, caged or under any form of restraint, as well as photographs of cultivated plants are ineligible.

Images with cute titles will not be accepted

Responses to requests for clarification will be based on the description of the Wildlife class in the definition of Nature Photography agreed by The Photographic Society of America (PSA), the Federation Internationale de Art Photographic (FIAP) and the Royal Photographic Society (RPS).  You will find the agreed definition of Nature Photography reproduced at Annex C and the full RPS article here:

http://rps.org/news/2014/may/nature-definition-agreed

2    Competitions

2.1 Informal Competitions

Informal Competitions are intended as an enjoyable learning environment where members may receive feedback on their images in a friendly way.  They offer an introduction to competitions for newer or less experienced members and members who wish to “push the boundaries” or try something out of the ordinary.

Some of these competitions may be judged by individual members of the society with experience of judging, others by the audience.  Images in some of the competitions may only be commented upon rather than scored.

Any image entered into an Informal Competition may be entered subsequently into any of the other competitions whether or not the image has been changed, 

There will be no certificates or awards for these competitions.

2.2  Cumulative Print and DPI Competitions

There are four open Cumulative Print Competitions and four open Cumulative DPI Competitions during the season which are held on alternate months.

The entries to these competitions may be colour or monochrome and the entries will not be split into the four classes.

Up to three images may be entered for each competition.  After the Judge selects the first 3 entries and any Highly commended or Commended, scores will be awarded as follows

1st =20 points, 2nd = 19 points, 3rd = 18 points, Highly Commended= 17 points, Commended = 16 points all other entries will be awarded 15 points

The two best scores per author for each competition will be accumulated across the season.  (This is not necessarily the same as their eight highest scores.)

At the end of the season a trophy will be awarded to the authors (Print & DPI) with the highest cumulative scores.

Any image entered into a Cumulative Competition may be entered subsequently into an Annual Competition whether or not the image has been changed.

2.3  Annual Competitions

The Annual competitions are run towards the end of the season and comprise Colour Print, Monochrome Print, Colour DPI and Monochrome DPI.  Each competition is divided into subject classes as described in section 1.7.

The rules for all four annual competitions are the same.

A maximum of four images may be entered in each of the competitions.

Within this limit, a maximum of two images may be entered in any one class.

The same image may not be entered in both Print and DPI competitions.

The same image may not be entered in both colour and monochrome competitions.

The judge will select a 1st, 2nd and 3rd placed image for each class and may award Highly Commended or Commended at their discretion.

The judge will then select the Print/DPI of the Year from the four class-winning images.

Finally, the judge will select the best Print/DPI landscape image from the winning colour and monochrome landscape images from both Tier 1 and Tier 2.  These two images (one Print and one DPI) will go forward to compete for the Dave Alden Landscape Shield.

 

3    Awards

Trophies and awards will be presented at the end of the season for Tier 1 and Tier 2.

 

3.1  Cumulative Competitions

3.1.a  Photographer of the Year (Prints)

A trophy will be awarded to the author who gains the highest cumulative number of points from their scores across the season.  (This is not necessarily the same as their eight highest scores.)

If there is a tie, the winner will be the author with the highest number of prints placed 1st.  If there is still a tie, the winner will be the author with the highest number of prints placed 2nd  and so on.

Certificates will be awarded to the authors who gain the three highest scores across the season.  (1st, 2nd & 3rd)

3.1.b  Photographer of the Year (DPIs)

A trophy will be awarded to the author who gains the highest cumulative number of points from their scores across the season.  (This is not necessarily the same as their eight highest scores.)

If there is a tie, the winner will be the author with the highest number of DPIs placed 1st .  If there is still a tie, the winner will be the author with the highest number of DPIs placed 2nd and so on.

Certificates will be awarded to the authors who gain the three highest scores across the season.  (1st, 2nd & 3rd)

3.2  Annual Print Competitions

3.2.a  Print of the Year

A trophy and certificate will be awarded to the author of the better print selected from the two winning prints of the Annual Colour and Annual Monochrome print competitions.

3.2.b  Colour and Monochrome Print of the Year

Certificates will be awarded to the authors of the best colour and best monochrome print from the Colour and Monochrome Print Competitions.

3.2.c  Class Winners of the Colour and Monochrome Print Competitions

Certificates will be awarded to the authors of the placed images (1st, 2nd & 3rd) for each of the classes in the Annual Colour and Annual Monochrome print competitions.

3.3  Annual DPI Competitions

3.3.a  DPI of the Year

A trophy and certificate will be awarded to the author of the better DPI selected from the two winning DPIs of the Annual Colour and Annual Monochrome DPI competitions.

3.3.b  Colour and Monochrome DPI of the Year

Certificates will be awarded to the authors of the best colour and monochrome DPI from the Colour and Monochrome DPI Competitions.

3.3.c  Class Winners of the Colour and Monochrome DPI Competitions

Certificates will be awarded to the authors of the placed DPIs (1st, 2nd & 3rd) for each of the classes in the Annual Colour and Annual Monochrome DPI competitions.

3.4  Dave Alden Landscape Shield

The Dave Alden Landscape Shield and a certificate will be awarded for the best landscape image (Print or DPI) from the two annual competitions.

The two winning images will be displayed on the society’s web site and members will vote for their preferred image by email.  The Shield will be awarded to the image with the highest number of votes.  The Club Chairman will not take part in this vote.  If both images receive the same number of votes, the Club Chairman will cast the deciding vote.

3.5  Progress Shield

The Progress Shield will be awarded to the member who, in the opinion of the Club Committee, has achieved the most progress over the last 12 months.

The Progress Shield will not necessarily be awarded every year.

 

Annexes

Annex A – Plagiarism

clarification will be based on Plagiarism in Photography
an interpretation by Christine Widdall AFIAP DPAGB BPE3. (Reproduced at Annex A. in the written rules)

Annex B – Preparing images for projection

Detailed instructions on how to prepare digital projected images are in the Articles section of the WPS web site under the heading and link
Preparing images for projection

Annex C – Nature Photography Definition

This is defined at Annex C. in the written rules.
You will find the agreed definition of Nature Photography and the full RPS article here: http://rps.org/news/2014/may/nature-definition-agreed